assembly of delegates

 IFoRE ‘25 will kick off on Thursday, October 30 with the Assembly of Delegates. The delegates consist of Membership-at-Large and chapter representatives who will gather to conduct business and act on governance items, as authorized by the Society's bylaws and constitution. Chapters must send a designated delegate once every three years to remain in good standing.

Submission of Resolutions 

Sigma Xi Chapters and Members-at-Large are invited to submit proposed resolutions, including motions, for review by the Committee on Resolutions, in accordance with Sigma Xi’s Bylaw III, Section 2. Item F (iv) Limitations on Resolutions, as follows:

  1. Motions and resolutions merely expressing the sense of the Assembly, such as commemorative resolutions.

  2. Proposals concerning resolutions of a substantive nature may be considered by the Assembly of Delegates for inclusion on the agenda of the next Assembly of Delegates by a majority vote of the current Assembly of Delegates on such a proposal shall require that it be placed on the  agenda of the next Assembly. 

Resolutions must be signed by two officers of the chapter or Members-at-Large submitting the resolution and submitted to executiveoffice@sigmaxi.org by October 15, 2025.  View Sigma Xi’s Bylaws for more information.

Schedule

(Tentative schedule—subject to change)

Affinity Groups — 9:30–11:00 a.m. ET / 2:30–5:00 p.m. UTC

  • 9:30 a.m. — Women in Science

  • 10:00 a.m. — People of Color

  • 10:30 a.m. — International

Delegates Training — 11:00 a.m.–noon ET / 4–5 p.m. UTC        

Assembly of Delegates Meeting (I) — 1–2:30 p.m. ET / 5–6:30 p.m. UTC

  • 1:00 — Welcome and Introductions

  • 1:05 — Report of the Credentials Committee

  • 1:07 — Report of the Standing Rules of the Virtual Assembly of Delegates

  • 1:15 — Adoption of Agenda

  • 1:20 — Appointments

  • 1:30 — Report of the President

  • 1:40 — Report of the President-Elect

  • 1:50 — Report of the Treasurer

  • 2:05 — Report of the Executive Director/Secretary

  • 2:25 — Program Announcements

  • 2:30 — Recess

Regional Caucus — 2:45–3:35 p.m. ET / 7:45–8:35 p.m. UTC

  • Mid-Atlantic Region

  • Northeast Region

  • North Central Region

  • Northwest Region

  • Southeast Region

  • Southwest Region

Break — 3:35–3:50 p.m. ET / 8:35–8:50 p.m. UTC

Constituency Caucus — 3:50–4:40 p.m. ET / 8:50–9:40 p.m. UTC      

  • Area Groups, Industry, State & Federal Laboratories

  • Baccalaureate Colleges

  • Canadian/International

  • Comprehensive Colleges & Universities

  • Membership-at-Large

  • Research & Doctoral Universities

Break — 4:40–5:00 p.m. ET / 9:40–10:00 p.m. UTC

Assembly of Delegates Meeting (II) — 5–6:40 p.m. ET / 9–10:40 p.m. UTC

  • 5:00 — Report of Committee on Nominations for President-Elect

  • 5:05 — Presentation of the Presidential Candidates

  • 5:30 — Chapter Recognition and Awards

  • 5:45 — Presentation of Evan Ferguson Award

  • 5:55 — Recognition of Immediate Past President

  • 6:05 — New Business

    • Committee on Resolutions Report

    • Acknowledgements

  • 6:15 — Q & A: Officers Panel

  • 6:25 — Announcements

  • 6:30 — Adjournment